Officer Hub
Schedule a meeting and collect replies
Set your regular meeting schedule, add an event, share an RSVP link or QR code, see who is coming, and export the replies for your sign-in sheet.
- Who can do this
- The president and executive members. Stewards can see meetings but not change them.
Meetings holds your local's regular meeting schedule and its events. For each event you can share a link where members say whether they are coming, then use the replies for the head count, the food order and the sign-in sheet.
Set your regular schedule
- Open Meetings from the Officer Hub menu.
- Under Configure schedule, set when your general membership meeting usually happens, such as the second Wednesday of each month.
- Press Save schedule. Next meeting then shows the next date.
Only the president, executive members and admins can change the schedule. Stewards see it read-only.
Add an event
- Under Events and RSVP, press New event.
- Enter the title, start and end times, and the location.
- Add a Public description if members need to know more, such as the agenda or parking.
- If the meeting needs a quorum, enter it under Quorum needed.
- Press Create event.
Ask members to reply
Members reply on a page of their own, with no account needed.
- Choose the event in the list.
- Under Link stops working, choose when replies should close: when the meeting starts, two hours after it ends, in seven days, or never.
- Set a Response limit if you want one, then press Create RSVP link.
- Under Share RSVP, press Copy RSVP link to paste it into your own email, newsletter or text, or Download QR to print it on a poster.
Careful: The full link is shown only once. Copy it before you leave the page. If you lose it, revoke it and create a new one.
Members who use the Local Portal also see the meeting under Needs you until they answer. Reply to a meeting invite shows what they see.
See who is coming
Quorum & food counts the replies: how many said yes on site or remote, how many people to feed, and how far you are from quorum. A yes is an answer, not attendance.
At the door, use Walk-in / door entry and Add walk-in for people who did not reply, and mark who is present. Present still short tells you whether you have quorum in the room.
Export the replies
Press Download Excel or Download CSV for a list of replies, with any guests, dietary notes and access needs members gave you. If your local uses an authenticator app, you are asked for a code first.
Note: The export holds members' personal details. Keep it only as long as you need it for the meeting, and do not forward it.
Remind people
Officer reminder draft (copy-only) writes a reminder you can copy into your own email. It stays on this device and does not include the member list.
The officer calendar
Officer calendar is different: it lists grievance meetings and bumping committee sessions, not membership events. Download ICS adds them to your own calendar app.