UnionOps

Photo Consent & Member Media

A short checklist for stewards and locals before posting member photos

Consent is already gated in Graphic Maker when you upload a member photo. This page helps workshops and locals write a shared practice — not legal advice.

Why it matters

Once a photo is posted publicly, it can be copied and reshared outside your control. Locals need a clear practice so officers and volunteers know when to ask, what to say, and what never belongs in a graphic. The Toolbox does not replace your local's policies or advice from your servicing representative.

Before you post

Confirm each item before using a member's photo in social graphics, flyers that feature people, or a photo of a posted board notice where faces are visible.

  • You have written or verbal consent from the member
  • The member understands the photo will be posted publicly (or knows which audience will see it)
  • The photo and caption do not contain confidential workplace, grievance, medical, or bargaining information
  • For group photos, everyone who is clearly identifiable has been covered — or crop, blur, or choose a different image
  • Photos of minors or dependents follow your local executive and union policy before publish
  • You know who to contact if a member later asks for the photo to be taken down

In the Toolbox

Graphic Maker asks you to confirm consent before a member photo is applied to the layout. Processing stays on your device — photos are not uploaded to UnionOps servers. Brand logos are not member media. Resizer has no consent modal; if you resize a member photo, the same checklist still applies.

Workshop tip

In a session, pause on Graphic Maker's consent dialog, walk this checklist once, then point officers to Comms Resources and the Privacy page. Agree who records consent for your local and where take-down requests go.

Sources & references

External resources cited in this guide. Always defer to your local executive and union servicing rep for official direction.